Job Category:
Other
Region:
Thompson Okanagan
Organization Name:
Novation Architecture Ltd.
Organization Description:
Novation Architecture Ltd. is a full serve Architecture firm based out of Kelowna, British Columbia. We offer a wide range of architectural services including conceptual design, architectural design and drafting, construction documents, project management and interior design. We are a small office of 10, and we have experience in designing and managing a variety of project types including commercial, residential, institutional and industrial projects. Our portfolio includes projects such as restaurants, commercial buildings, retail spaces, medical offices, multi-family buildings, high-rises and custom homes.
Job Title:
Office Administrator – Novation Architecture Ltd.
Skill Level(s):
Intermediate
Senior
Starting Pay Range:
From $55,000-$70,000
Job Description:
Novation Architecture is seeking a highly organized and detail-oriented Office Administrator to join our team full-time. This position is ideal for someone who enjoys working in a fast-paced environment, can manage multiple priorities, and takes pride in keeping an office running smoothly.
Qualifications
Proficient in QuickBooks Online (QBO), Dext, and Microsoft Word
Strong organizational and time-management skills
Ability to multitask and prioritize competing responsibilities
Excellent communication and customer service skills
Professional, positive, and reliable demeanor
Experience with social media platforms such as Instagram and Facebook is an asset
Responsibilities
Manage reception duties and provide a professional first point of contact for clients and visitors
Answer and direct incoming phone calls and emails
Perform general administrative and clerical tasks
Run occasional business-related errands
Prepare, edit, and distribute proposals, agreements, and other business documents
Enter and maintain information within company systems and databases
Assist with bookkeeping-related tasks using QuickBooks Online and Dext
Coordinate office supplies and support day-to-day office operations
Create and maintain social media content to keep company accounts current and engaging
What We're Looking For
The ideal candidate is proactive, dependable, and capable of working independently while supporting a collaborative team environment. Strong attention to detail, professionalism, and a willingness to take initiative are essential.
How To Apply:
Please email your cover letter and resume to: donna@novationarchitecture.com
We are looking for someone to fill this position by August 1, 2026.